COUNCIL MINUTES 

    Council Minutes

May 13, 2008

 

Roll Call: Members present: Mike Berger, Tona Griggs, Mary Lou Datema, Vanessa Gonzenbach, Clo Ella Leverenz, Dennis Gromer. Members absent: Rita Allen, Nancy Anderson, Linda Marshak.

Pastor Becky opened the meeting with a prayer at 6:35. Tona Griggs called the meeting to order.

 

Secretary’s Minutes: Minutes of the April 8 council meeting were approved .

 

Vice President’s Report: (Linda Marshak) no report

 

Financial Secretary’s Report: (Mike Berger) Mike reported total deposits of $11,937.71, including $10,874.50 in offering, pass-throughs of $717.81 and other income of $345.40.

Average weekly offering for the month was $2,718.63. Average Sunday attendance was  31 for Sunday School and 106 in worship. The report was approved.

Mike asked that donations be recorded for the books as a lump sum in pass-throughs  rather than individually. The money for the pavers will be held in a separate account as it begins to come in.

Mike reported that new offering envelopes previously ordered have arrived.

 

Treasurer’s Report: (Vanessa Gonzenbach) Total income for the month of April was $11,937.71. The checking account balance for the end of April was $21,845.75.  Total spending for the month was  $13,557.35, less than actually budgeted.  The balance on the building CD fund was $3,290.13. The CD balance was $43,466.78. Total assets were listed as $138,273.45. This does not include amounts from February, so while the total assets listed are less than were listed last month, they actually have not decreased.

The Ozark York bill is due on the new units and council voted to pay that bill out of the general account as opposed to the money market fund.

Vanessa noted that actual spending continues to run less than what was budgeted; this will continue to be watched. It’s also time to adjust the level billing amount with City Utilities - that will happen next billing cycle.

 

Bookkeeping:(John Allen) A profit and loss statement for April was presented and reviewed. It was noted that it doesn’t appear to include salaries - it was approved with corrections noted to be made.

 

Strategic Planning:  (Vanessa Gonzenbach) no report

 

Board of Service Ministries (Clo Ella)  There was some discussion on how to handle large reimbursements, such as costs incurred for the mission trip for which Pastor Becky used her own personal charge card for. It was decided that, rather than a separate church credit card, every effort will be made to speed up the turn-around time for reimbursements. Council voted to approve that an email request for reimbursement can be made to Vanessa, with receipts to follow, to expedite this process. Any reimbursements under $40 can come out of petty cash.